RULES OF PROCEDURE
POTRIES TOWN COUNCIL
The objective of the current Rules governing Procedure for Potries Town Council, to be referred to from now on as RFP, is to regulate the political structure, both with regard to actual public participation, and the decision making process itself. The Town Council will comply with this Regulation until further modification. The regulation aims to guarantee the participation of all political groups with a presence at the Town Council, as well as that of citizens in the local government of Potries.
The present regulation does not intend to modify in any way the Regulation of the Organisation, Operation and Legal System of Local Entities (ROFJ) and fully respects its framework regulation. Furthermore, its aim is simply to regulate new methods of participation, not included within this legal framework and to give structure to the decision making process.
GROUPS RESPONSIBLE FOR DECISION MAKING
AND PARTICIPATION PROCESSES
The structure of Potries Town Council will include the following bodies:
• Municipal Plenary Session
• Mayor’s Office
• Local Government Commission
• Audit Board
• Local Agricultural Council
• Generic Delegated Councils: Urban Planning, Social Welfare and Civic Participation
• Specific delegations
• Sectoral Council for Urban Planning
• Sectoral Council for Social Welfare
• Sectoral Council for Civic Participation
THE LOCAL AGRICULTURAL COUNCIL
The structure and functioning of the Local Agricultural Council will be approved by Potries Town Council and the framework regulation.
As described in Articles 130 and 131 of the ROFJ, the aim of the sectoral councils is to direct the participation of citizens and the associations they represent towards the relevant municipal matters. The approval of this regulation implies the approval of field action, and the composition and organisation of the sectoral councils.
The sectoral councils will only be involved in tasks of information and suggestion stemming from the municipal initiatives related to the activity sector which will be the responsibility of each council.
Three sectoral councils will be created at the
heart of the Town Council:
1. Sectoral Council for Urban Planning
This will manage matters pertaining to the Delegation for Urban Planning and Environment.
The Council for Urban Planning will be presided over, on behalf of the Mayor, by the councillor for Urban Planning and Environment. In addition, it will rely on the participation of a representative from each political party present at the Town Council, and a predetermined number of 6 local residents from the municipality. The secretary to the commission will be an official from the Town Council to be designated by the Mayor.
The civic representatives of the Council for Urban Planning will be chosen by dividing the urban layout of the municipality into six sectors, and by drawing lots for all the citizens recorded within each of the 6 sectors. A selection will be made from each zone. The delimitation and public selection process will be completed during an extraordinary plenary session, called solely for this purpose, and will require an absolute majority. The period of representation for the chosen representatives will be one year.
2. Sectoral Council for Social Welfare
This will manage matters related to the Social Welfare Office.
The Sectoral Council for Social Welfare will be presided over, as the Mayor’s representative, by the councillor for Social Welfare, and will rely on the participation of a representative from each political party with a presence at the Town Council and a representative from each association recorded in the municipality of Potries. An official from the Town Council, to be designated by the Mayor, will act as secretary to this council.
Any association recorded in the municipality of Potries will be considered an association provided it has its head office in Potries and is registered on the Association Register of the Valencian Regional Government or Superior body. In addition, it will have to present its statutory accounts and a report of activities to the Town Council of Potries, within the first three months of each year. This Association Register will be operational the day after the approval of the present regulation. When an association is included in the Register of Associations of the Town Council of Potries, it will be required to nominate a representative, who will be called to attend the subsequent meeting of the Council for Social Welfare.
The Council for Urban Planning and the Council for Social Welfare will have an ordinary meeting every three months and will call an extraordinary session as and when the president deems fit.
3. Sectoral Council for Civic Participation
This will manage matters related to the Civic Participation Office.
The Sectoral Council for Civic Participation will be presided over, as the Mayor’s representative, by the Councillor for Civic Participation. It will have one representative from each political party operating at the Town Council, representatives from the Associations Register referred to in Article 29 of the present regulation, and 20 citizens. The Secretary to the Mayor will also act as secretary for this council.
The 20 people chosen to represent the citizens of the municipality will be selected at random? by drawing lots from the 20 proportional age brackets/ranges? from the local census of adults aged 18 and over living in the borough.
The age ranges and selection process will be decided upon during an extraordinary plenary session held to that effect, and will require an absolute majority.
The sessions of the Sectoral Council for Civic Participation will be public, and, as such, open to all residents, who will be allowed to participate and voice their opinions, but without the right to vote.
The Sectoral Council for Civic Participation will hold an ordinary meeting every six months and will call an extraordinary session as often as the president considers necessary.
The position of the ombudsperson will be external to the Town Council, and will collect citizens’ complaints concerning any issue related to the performance of the political and technical structure of the Town Council. The Ombudsperson will have a public say in the plenary sessions of the Town Council, which, will include, at a minimum of three month intervals, a reading of the report produced by the Ombudsperson.